Health Professionals

Practitioner Services - Enabling Primary Care

Guidance & Forms

This section contains detailed guidance, forms and information relating to the following services:

Medical Information Guide for General Practitioners & Practice Managers
Patient Registration
GP Practice Payment Guidance & Forms
Locum Superannuation
Docman Transfer
Payment Verification
Data Quality
Quality & Outcomes Framework (QoF)
Electronic Transfer of Prescriptions - Support Material for GP Practices
Duplicate Barcode / Unique Prescription Number (UPN) with Electronic Transfer of Prescription (ETP)

Withdrawn Guidance & Forms can be viewed on the Guidance & Forms - Archive page

Patient Registration

2010 Revised GPR:
NHS Circular: PCA(M)(2010)12 - Updated Application Form (GPR) to Register Permanently with a General Medical Practice.

Non-submission of GPR Forms:
 GMSGPR003 (06-2011) - Request to Cease Submission of GPR Forms to Practitioner Services
GMSGPR004 (06-2011) - Quarterly Confirmation for Electronic Transfer of Patient Data
GMSGPR005 (06-2011) - Annual Agreement for Electronic Transfer of Patient Data
GMSGPR006 (06-2011) - GP Practice Guidance for Ceasing Submission of GPR Forms to Practitioner Services

Changing a Child's Surname
Proforma Letter - Change of Name (Child)

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GP Practice Payment Guidance & Forms:

e-Statements
GMSCPF001 v4 (06-2011) - e-Statement Mandate
GMSCPF002 v2 (02-2011) - e-Statement letter to GP Practices

GP Practice Authorised Signatory Mandate
GMSSIG001 (06-2011) - GP Practice Signatory Mandate

GP Practice Bank Mandate
GMSSIG007 v2 (06-2011) - GP Practice Bank Mandate

2012-13 DES Guidance & Forms
 Circular: PCA(M)(2012)04 - The Primary Medical Services (Directed Enhanced Services) (Scotland) Directions 2012
Circular: PCA(M)(2012)05 - Revised Directed Enhanced Service – Extended Hours Access For GP Practices
Circular: PCA(M)(2012)06 - The Primary Medical Services (Directed Enhanced Services) (Scotland) 2012 Palliative Care
2012-13 DES Rates - to be advised
Childhood Immunisation: Refer to your NHS Board
Influenza & Pneumococcal Immunisation: Available from 1 August 2012
Violent Patients: Refer to your NHS Board
Minor Surgery: Refer to your NHS Board
Extended Hours Access: Refer PCA(M)(2012)05 and to your NHS Board
Osteoporosis: Refer PCA(M)(2012)04 for transitional arrangements
Palliative Care: Refer PCA(M)(2012)06

Local Enhanced Services (LES) & Scottish Enhanced Services Programme (SESP)
NHS Board Specific claim forms and guidance - click on this link and then your NHS Board name for access to all local information.

2010-11 Annual Certificate of Pensionable Profits:
GMSSUP002 v2 (06-2011) (In-year) Notification of Estimated Pensionable Profits
GMSSUP003 v5 (11-2011) Annual Certificate of Pensionable Profits 2010-11 - updated 7 Nov 2011
GMSSUP003XLS v5 (11-2011) Annual Certificate of Pensionable Profits 2010-11 (Excel version) - updated 7 Nov 2011
GMSSUP005 v7 (11-2011) Annual Certificate of Pensionable Profits 2010-11 Guidance Notes - updated 14 Nov 2011
GMSSUP006 v2 (09-2011) GP Solo Form & Completion Notes

Adults with Incapacity
Claims should be made in accordance with Section 15 of the Statement of Financial Entitlements.
GMSAWI001 v2 (06-2011) - Claim Form: Adults with Incapacity Fees

Seniority
GMSSEN001 v2 (06-2011) Seniority Payments to General Practitioners

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Locum Superannuation
All locum superannuation forms: GP Form A; GP Form B and GP Form B Supplement, together with the relevant completion notes, are available on the Scottish Public Pensions Agency (SPPA) website.

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Docman Transfer
National Docman Folder structure
Docman Transfer Notification Form

Creating patient export reports from each of the GP clinical systems:
EMIS
INPS

Instructions on:
 Setting up a Virtual Print Driver
Adding a referral letter to Docman
DocMan Transfer Process - GP Guidelines V2
 Docman Transfer Importing EMIS Scanned Documents and Referrals to Docman V1.0

Back Scanning:
Advice from SCIMP for Practices considering 'back scanning' their patients' paper notes

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Payment Verification

Family Health Services - Payment Verification Procedures:

CEL(2011)24


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Data Quality


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Quality & Outcomes Framework (QoF)

All QoF Guidance & Forms have been moved to a new dedicated QOF section click here.

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Electronic Transfer of Prescriptions - Support Material for GP Practices

Contents:-

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Duplicate Barcode / Unique Prescription Number (UPN) with Electronic Transfer of Prescription (ETP)

Practitioner Services has identified that Acute Medication Service (AMS) prescriptions are being submitted for re-imbursement with duplicate barcodes. Following an investigation, it would appear that some of the duplicate bar code prescriptions are as a result of the use of the GP IT system prescription re-print functionality. The re-print may be being used as a convenient mechanism to create a further identical prescription for the patient, for example if a double prescription was required if the patient was going on holiday.

When the reprint function is used, the same barcode will be printed on the prescription as on the original form, however, only a single electronic prescription message will have been generated. This means that only a single message is available when requested in the pharmacy to support both prescriptions.

This reprint facility is intended to enable a new prescription to be recreated should there be a problem with the original prescription making it unusable. This facility is not intended to allow further prescribing of the same items and MUST NOT be used for this purpose.

If a repeat prescription is required, the original process should be followed, which in turn will generate a new prescription with a new and unique UPN.


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